Working. Together.

Specifications Assistant

Career Opportunity Details

RLF is currently seeking a Specifications Assistant. This person must be team-oriented, dependable, multi-tasking, motivated, organized individual who enjoys working in a fast-paced environment and deadline-oriented firm.

Responsibilities include, office duties that are moderately complex. Follows set procedures and may exercise some independent judgment in carrying out instructions.

Key Tasks and Responsibilities

  • Coordination of project specifications, including extensive text editing and file manipulation, data collection and coordination with various disciplines and team members.
  • Assembling project specification manuals and other manuals.
  • Preparing correspondence.
  • Creating and manipulating spreadsheets.
  • Completing forms and data entry.
  • Maintain Outlook Meeting Calendar.
  • Generate and maintain electronic database.
  • Construction Administration documentation processing.
  • Submittal processing.
  • Receptionist backup – Ability to handle a multi-line phone system
  • Must be legally authorized to work without sponsorship now or in the future for employment visa status.

The ideal candidate possesses the following abilities/skills:

  • Familiar with construction related documents and an understanding of the responsibilities of various design disciplines.
  • Experience in DoD work.
  • Proficient in Microsoft Office 365 and Bluebeam Software
  • Desire to learn and grow professionally.
  • Reliable and prompt.
  • Strong organizational and attention to detail skills.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal relationship and communication skills.

Required Experience

  • Strong computer skills with a minimum of 3 years relevant Administrative Assistant experience, preferably with an architectural, engineering or construction firm.

 Required Software Skills

  • Microsoft Office 365
  • Bluebeam
  • MasterSpec
  • SpecsIntact

Preferred Software Skills

  • Deltek Vision

Reports to Director of Operations

Apply to Join the RLF Team


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